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5 Reasons Your Office NEEDS Mobility

admin : July 11, 2016 11:01 am : Atlanta, Better Office Systems, Blog, Mobile

Bring Your Own Device (BYOD)–not to be confused with BYOB!–is the next step in complete connectivity and mobility!

It’s the life we’re living–our mobile phones are within each 24/7, in the office as well as outside of it. Now, you can leverage the ease and accessibility of your mobile device by implementing efficient BYOD practices into your everyday work life.

As with anything, BYOD has its own pros and cons associated with it. The biggest issue is the lack of uniformity among your employees. This can be solved by investing in unique, convenient devices for the office.

Having a smart, mobile device that is tailored to your business has incalculable benefits. Imagine being able to communicate with your office, customers, and third party vendors at the click of a button. Print from anywhere, get the documents you need when you need them, and enjoy complete connectivity and essential communication.

Better Office Systems is committed to your businesses success. That includes your policies and plans for a concise and productive work environment. Implementing an efficient BYOD plan maximizes your offices productivity and gives your employees a newfound sense of freedom and purpose.

Take control of your office with these 5 reasons to commit to BYOD!

#1. Specification

Specify your BYOD plan clearly. Employees that know the intricate ins and outs of the BYOD platform and plan will be more successful in their endeavors and minimize troubleshooting. Don’t hesitate to make a booklet of best practices so that your employees can thrive. Let them know what devices are permitted, what programs should be installed, and their endless technical options and support.

#2. Security

Stay secure even while you scroll. Implement an inclusive security plan for your mobiles devices. In the event of an accident or emergency, it’s vital to have a plan to avoid service, data, and any information losses.

Feel secure and thrive with a comprehensive security plan that tackles every possible issue.

#3. Service

Before your employees get started on their new mobile endeavor, ensure that they know their service plan, boundaries, and restrictions.

A business mobile device is not a personal device.

Answer questions and limit confusion about grey areas such as the level of support they will receive, applications allowed and installed, support for said applications, Help Desk and ticketing problems, loner devices, etc.

#4. Servers

Know what applications and security measures should be implemented to protect data and information on your employee’s devices. Discuss pros and cons of various ideas and the implications of personal information on the device and how to back up their information.

Mobility in the workplace is as efficient as we make it.

#5. Strategy

An efficient BYOD plan doesn’t stop when you hand your employees the device–that’s where it begins!

Plan for the future and possible hiccups to eliminate any time and data loss. Time changes, employees may come and go. In the event of a resignations, be prepared with an exit strategy regarding the device so information can be saved while applications and programs are erased. Help your employees throughout the exit process with a clear and concise strategy.

Mobility in Alpharetta

Our team is waiting by our own mobile to answer your questions. Contact us today to discover cost-efficient, smart mobile solutions for a completely connected business environment!

While you’re at it, “Like” Better Office Systems on Facebook! Follow our page and be the first to get mobile, time-saving tips!

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Reign and Rule in Atlanta

admin : June 7, 2016 4:16 pm : Atlanta, Better Office Systems, Blog, Document Management

Be the King of your castle!

Your office opens the door to more than just customers, but professional relationships. Hone your reputation and dominate the kingdom of your industry.

Better Office Systems can help you take charge and control, starting in the office. The foundation of your long and prosperous reign starts in the castle; your office!

Are you confident in your processes? Are you making the most of your equipment? After all, where would a knight be without its trusty steed!

Reign in Confidence

Strip your office down and take control of your input as well as your output. If you feel like you’re drowning in a sea of papers, information, and gathering more dust than prospects, it’s time to turn to your office devices for some help.

Innovations in the office industry has made incredible strides in digital collection and Cloud control. Businesses today no longer need to rely on physical records and files that take up space, time, and need intensive management. Choose an effective Document Output Management practice that dust off the cobwebs so your office can shine.

Controlling Your Castle’s Costs

Printing costs can represent a huge part of your company’s expenditures. No one knows this better than the Managed Print Experts at Better Office Systems. That’s why we offer a variety of intuitive, innovative solutions designed to help you manage, optimize, protect and control your company’s printing volume and expenses.

Spread Your Rule

Social media matters, whether you ascribe to it or not (you should). Even though the benefits may not seem immediate, Facebook, Twitter, LinkedIn, and Instagram are fueling audience and creating a new way to engage with your customers.

What was once a place to reconnect with old friends and distant relatives, has evolved into a breathing, living entity. It’s extended past the personal sphere of our world and transcended into our professional one as well.

Use it spread your business!

Social media allows you to put a face behind your brand. Show your audience what you’re really about, what values you have, and how your business exemplifies the “best of the best.” Use these platforms as an opportunity to introduce your products and services as well as your staff!

Use your social media responsibly and don’t forget its main goal; to connect, engage, and build your business. The best part of your business is the customer; don’t let them forget it.

Long Live the King

Don’t forget to follow Better Office Systems on Facebook! Like our page and meet our team, be the first to get some time-saving tips, and see what we’re up to in Atlanta and Alpharetta.

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Get Your Head In the Cloud

admin : May 10, 2016 12:48 pm : Better Office Systems, Digital Printing, Document Management

Having your head in the clouds doesn’t have to be a bad thing!

Businesses all over the country are putting their faith and services in cloud-based platforms. The Cloud has become an important business asset in the past decade. As we shift into a more digital means of working, the Cloud is allowing us to stay connected and online with accessibility and ease.

Implementing this service in your office can propel your business and empower your employees. These are just a few ways it can benefit your business!

Security

The Cloud is a highly secure way to store your documents. Armed behind firewalls, strong software, and numerous passwords, your documents are secure within your Cloud. More so, it makes a potential disaster manageable. Breathe a little easier knowing that your documents and information is always accessible and safe from harm.

Document Management

Going digital isn’t just an option anymore, it’s a necessity.

Regardless of the industry you’re in, growing your digital records is the next step to adapt your business. The Cloud offers you the opportunity to safely store and organize your most important documents.

Stay safe, secure, and organized with a solution you can trust.

Accessibility

One of the biggest benefits of a digital solution is its ease of access. Empower your employees with easy accessibility to the documents they need. With the Cloud, employees with the rights to access, can easily find and retrieve documents, reports, and information directly from one digital source.

Flexibility

Telecommuting is made easy through digital opportunities. Today, employees are doing the bulk of their work out of the office. Work from anywhere and access what you need, when you need it most. The Cloud is putting the power in your hands, literally. From your mobile device to your laptop, you can easily find information right under your fingertips.

See the Clouds of Atlanta

Better Office Systems is offering Atlanta and Alpharetta businesses the chance to improve productivity with advanced Document Management opportunities.

With our innovative solutions, your office can create an efficient and cost-effective management solution without sacrificing security or information. The team at BOSBiz is trained in technological and practical fields. If you have any questions about your Document Management or IT Solutions, or are simply looking for an easier way to cut costs, contact us today!

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3 Questions Every Business Should Be Asking About Print

admin : April 1, 2016 9:26 pm : Corporate, Document Management, Print Audit

Policy is just a fancy word if it’s not maintained properly.

One of the most important things you can do for you company is to put effective policy in place. Don’t just walk the walk, talk the talk.

A printing policy, for example, can transform your business. From paper to presentations, efficient and smart printing can cut costs and boost productivity. To often, companies are finding themselves needlessly spending or wasting valuable time on processes that can be dealt with in other efficient ways.

Proposing and enforcing a printing policy can help your business and employees better manage their time and prints. A printing policy at its core, outlines rules and standards regarding how employees can print. This can include everything from establishing limits on how many pages each employee can print, to mandatory default settings.

It’s important to realize that this is not a one-size-fits-all arrangement. What works for a small business is not going to work for an enterprise. Before you begin the process of creating a printing policy that will be enforced company-wide, you should ask yourself (and your team!) these questions:

Do you have the support?

Without buy-in from top executives, you can’t really establish any company-wide policies. But, more than that, you also need Printing Management to agree to abide by any printing policies that are put in place so they can demonstrate proper printing behaviors for all employees.

Does your office have the right equipment?

It’s easy to establish rules, but it’s much more difficult to actually enforce them. Do you have the right equipment that ensures employees use both sides of the paper, or only releases print jobs when an employee enters their ID number at the MFP?

Some older equipment might not have these functionalities, so it could be time to upgrade to more advanced and energy-efficient hardware.

Would a Document Management solution help your business?

Employees often use printers unnecessarily because they lack the tools and resources to go paperless. Relying too heavily on paper documents is costly, inefficient, and requires the use and storage of lots of paper. But a document management system is designed to automate document processes, thereby significantly reducing the need to print.

Solutions in Atlanta and Alpharetta, Georgia

Better Office Systems is offering Atlanta and Alpharetta businesses the chance to upgrade their printing environment. With our innovative solutions, your office can create an efficient and cost-effective management solution without sacrificing security or information. Our team is trained experts in various technological and practical fields. If you have any questions about your document and print management solutions, or are simply looking for an easier way to cut print costs, contact us today!

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Mobile March Madness

admin : March 4, 2016 2:27 pm : Atlanta, Blog, Mobile

The crowd’s going wild! It’s the beginning of March and the beginning of every basketball fan’s favorite month! March Madness is here and sweeping the country with nail-biting games, hope, and the thrill of the sport.

The madness of March isn’t just limited to the courts, though. Many of us can’t go to the games, so we find our information through other mediums. There has been a shift from television to mobile searching and it’s never been more apparent.

According to Business 2 Community, 88% of people use their mobile device to access March Madness information while 69% use their mobile phones while watching the game. 26% of people use their mobile device as their primary source to watch the big game, while 48% use their mobile device to check scores.

Considering the scale of March Madness, those are impressive numbers.

It just goes to show how vital mobility is in our every day life. Stretching from our personal lives into our professional ones, mobile devices are creating a new accessibility in the office that’s never been seen before.

Your office can make the most of BYOD (Bring Your Own Device) by sticking to these core concepts.

Clear the Court

When you begin making your BYOD plan, have clear and specific best practices. Ensure that you know what is applicable, realistic, and permitted to avoid future challenges and confusion. Mobile devices can be as helpful, as they can be distracting. Avoid further complications with a full-proof plan.

Don’t forget an exit strategy as well. Your employees may not always be around. You must be prepared in the event of a professional change so their device can be saved while the applications and programs are erased. Help your employees throughout the exit process with a clear and concise strategy.

Be a Team Player

Make sure your employees know their service plan, boundaries, and restrictions. Their device is not a personal device, it’s a professional one. Answer questions and limit confusion about grey areas such as the level of support they will receive, applications allowed and installed, Help Desk and ticketing problems, and any other questions that may arise.

Your employees should know what applications and security measures they should implement to protect their data and information. Clearly state that wiping the phone will erase information, in the unfortunate case of a stolen or missing device. This includes your employees personal information on the devices. Discuss the pros and cons of various ideas and the implications of personal information on the device and how to back up their information.

Mobility is a Slam Dunk!

Better Office Systems is offering Atlanta and Alpharetta businesses the chance to modernize their office without sacrificing security or information. All of our technicians are trained experts in their field. If you have any questions about your mobile environment, print, cost-effective solutions, or are simply looking for an easier way to manage your documents, contact us today!

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Love Where You Work

admin : February 2, 2016 4:38 pm : Atlanta, Blog, Document Management

“Decorating is not about making stage sets. It’s not about making pretty pictures for the magazines; it’s really about creating a quality of life, a beauty that nourishes the soul.”Albert Hadley

Wise words from a wise man. You don’t need to do an overhaul on your office, but taking the time to make some aesthetic changes will boost morale, improve productivity, and brighten everyone’s attitudes! A few tweaks to your desk can make all the difference between a frustrating, hectic work day and a busy, efficient one.

Your workplace may as well be your second home; treat it like so. You may not have the comfort of your sofa or bed, but you can personalize, rejuvenate, and create a place you love to be in and love to work in. Better Office Systems believes that everything starts at your desk. Make it a great beginning. A splash of color, a clean sweep, and a deep breath makes the world go ’round!

Green Machine

Go green in the office and on your desk! Adding a few small plants to your desk not only brings a little color to an otherwise bland space, but it has psychological and physical benefits as well. According to research, introducing plants into your office can reduce stress and other negative affects, including:

  • Tension/Anxiety – 37% reduction
  • Depression/Dejection – 58% reduction
  • Anger/Hostility – 44% reduction
  • Fatigue – 38% reduction

The study concluded, “This study shows that just one plant per work space can provide a very large lift to staff spirits, and so promote well-being and performance.”

Simplistic = Minimalist

Where is that one document? Where’s my pen? Where’s my keyboard?! Having a messy desk can have an effect on your performance, attitude, and increase your stress. If you’re finding year old documents, orange peels, and lost messages on your desk, you’re not alone. In a survey from Office Depot, 32% of respondents admitted to a disorganized work space, and those are just the ones that admitted to it. In the study they found that 47% of workers surveyed believed disorganization and clutter led to lost time, while 14% said it resulted in missed deadlines.

“Your desk is a workstation, not a storage facility.” Says organization guru and author, Peter Walsh. De-clutter your desk and focus on work. Take the BOSBiz challenge: adorn your desk with the tools you only use all the time. We mean your phone, computer, tape, calculator; the only things you can’t live without. Take away the superfluous items and see if it makes a difference! Keep those plants though!

Document Wranglers

Better Office Systems is helping you clean your office! We may be in the east but we wrangle documents like the cowboys of the Old West! Strip your office down to its bare bones and take control. Drowning in an endless array of papers? Revive your office’s document management with a breath of fresh air. Our team is offering Atlanta and Alpharetta businesses the chance to modernize their office without sacrificing security or information. All of our technicians are trained experts in their field. If you have any questions about your print environment, costs, or are simply looking for an easier way to manage your documents, contact us today!

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5 Document Management Benefits to Scanning

admin : January 27, 2016 12:23 pm : Blog, Document Management

“For last year’s words belong to last year’s language
And next year’s words await another voice.”
T.S. Eliot

Happy New Year from all of us at Better Office Systems. We’re excited to be back in the office, refreshed from a holiday. January is a cold but interesting time for all of us. Feel the exciting energy and sense of purpose that the new year holds and push your business in the right direction.

One of the best things you can do for your business in 2016 is to simplify your documents. Document management is an every day strife but thanks to scanning capabilities it doesn’t have to be. Digitize your records and take back your time, increase productivity, and save money.

Simply Manageable

Everything’s easier when you can find it. Digitizing your documents may be a slow process but imagine just being able to search your database with a keyword and finding everything that you’re looking for. Managing your document records digitally is not only smart, but it’s more conducive. Keep your business up-to-date and adapt with the technology, not against it.

Prepare for a disaster

What would happen if your building caught fire, or if a hurricane flooded your storage facility? Are you confident your paper documents would survive? Paper is extremely vulnerable to natural disasters and theft, but digital documents can be backed up and protected with safeguards like passwords and user authentications.

Magnifying Glass Not Required

“Have you seen this file?” Questioning your coworkers is a thing of the past when it comes to efficient document management. Save your time, and your breath, with convenient indexing features when you scan. Not only is your digital copy right at your fingertips, it’s also east to find!

“I can see my desk from here!”

While you shift from physical to digital copies, the surface of your desk will slowly start to reveal itself. Imagine having the space for more; pictures, calendars, mugs–oh my! A digital hub of documents will slowly empty the office in the best of ways. More space means a better mindset for every work day. Show off your desk with a clean, minimalist look that will feel efficient and productive!

Saving Green

Don’t let the daunting task keep your business from going digital. Many companies find themselves hesitant to go completely digital due to the sheer volume of documents. Don’t let yourself be scared into not taking the time. Over the course of the years, scanning your documents not only manages your digital files, but it also saves time and money in the long run. A shift towards a digital record will also help you save paper and push your office towards environmentally friendly practices.

Scanning on my Mind

Better Office Systems is offering Atlanta and Alpharetta businesses the chance to modernize their office without sacrificing security or information. All of our technicians are trained experts in their field. If you have any questions about your print environment, costs, or are simply looking for an easier way to manage your documents, contact us today!

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7 Tricks to Make Your Printing Merry and Bright

admin : December 22, 2015 6:08 pm : Blog, Document Management, Print Audit
‘Tis the season for efficient and effective business practices! While you hang the tinsel and get ready to close you office’s door for the holidays, consider what you’re coming back to.
Many businesses are losing money and efficiency due to hidden areas that are sucking up costs. Our team is providing your business with the effective and efficient office solutions to improve your productivity and maximize your workflow. Our print audit program is a convenient, powerful system designed to remotely collect meter reads, systematize supplies fulfillment, and report service information to manage printers, copiers, fax machines, and multi-function devices. We are dedicated to help you take control of your printing, which is why we’re offering a free print audit.

Identify areas of opportunity and take control with these 7 tips for efficient printing:

  1. A multifunction printer (MFP) boosts productivity by eliminating inefficient office practices, saving space and money while improving workflow. 
  2. Duplex printing, a feature on most printers, utilizes both sides of the paper, reducing the amount of paper your company uses. Easy, convenient, and cost-effective!
  3. Scanning your paper documents and converting them to digital files reduces the amount of time, space, and money you dedicate toward storing your files!
  4. ENERGY STAR® qualified products are more energy efficient than non-qualified models, requiring less power to operate and reducing your electricity bills.
  5. Optional additional paper trays enable you to stock your machine with more paper. More paper means large print runs without the need to manually reload the trays as often. Less intervention leads to more productivity.
  6. Network printing enables your office to share printers, which results in the sharing of files and resources, and the streamlining of workflows.
  7. Managed Print Services can drastically improve the efficiency of your office and reduce costs by optimizing and streamlining your print environment, proactively maintaining hardware, and consolidating billing.

Have a very Happy Holiday to our Atlanta family and beyond. Thank you for support this year. We are looking forward to the New Year and all of the exciting opportunities that lay ahead!

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To Be or Not To Be: The Social Media Question

admin : November 30, 2015 6:24 pm : Corporate

“What happens on Social Media stays on Google forever.” 

It’s no laughing matter (even though, yes, it seems a bit silly at times) but social media is important. Where it was initially just a place to connect and communicate with long-lost friends and distant relatives, social media has evolved into a changing, breathing, living thing. It’s extended past the personal sphere of your world and transcended into your professional life as well.

The question then must be, how do you use social media effectively and professionally?

It’s not as hard as it may seem. In fact, it’s encouraged. Platforms like Facebook, LinkedIn, and Twitter can be monumental for your business. There’s a level of engagement and connection that is unparalleled in the business world. Connect with your customers and reach your desired audience. Social media allows you to put a face behind your brand. Show your audience what you’re really about, what values you have, and how your business exemplifies the “best of the best.”

There are positives and negatives to the proverbial social media train. The difficulty lies within the fine line between personal and professional and, let’s face it, it’s not Facebook or Twitter’s; that lies within the user, or conductor so to speak.

Skirting that edge of personal and professional can be hard line to follow, so how can you leverage your time so that you’re making the most of the success social media has to offer while also staying within appropriate parameters?

The first car of business on your social media train should be segmenting your personal life from your professional life. Your business page should be just that,  your “Business Page.” Facebook offers a specific platform for businesses. Connect with your audience on this platform and enjoy additional features that allow you to build your business, create offers and promotions, answer questions, and gather reviews.

It doesn’t have to be all rigid, though. Remember the “social” aspect of these platforms and let your customers know the fun side of your business. Use these platforms as an opportunity to introduce your products and services as well as your staff!

And let’s face it, a picture of a puppy never hurt anyone!

Social media can be as easy, fun, and successful as you make it. Use your social media responsibly and don’t forget its main goal; to connect, engage, and build your business. The best part of your business is the customer; don’t let them forget it.

 

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BONEafied Document Management

admin : October 28, 2015 5:54 pm : Blog, Document Management

Strip your office down to its bare bones and take control. If you’re drowning in an endless array of information, papers are pouring in, and important folders are gathering dust and being pushed farther than the stack, it’s time to revive your office’s document management with a breath of fresh air.

The business climate of today is blessed with the technology we have at our disposal. We no longer have to rely on records and files that take up space, time, and need intensive management. Better Office Systems offers state-of-the-art Document Output Management that will dust off the cobwebs that are lingering around your office.

Print With Creepy Confidence and Control

Printing costs can represent a huge part of your company’s expenditures. No one knows this better than the Managed Print Experts at Better Office Systems. That’s why we offer a variety of intuitive, innovative solutions designed to help you manage, optimize, protect and control your company’s printing volume and expenses.

Print Audit                        

Know exactly where your money is going and how it’s being managed. Your print environment should be as transparent as your resident Friendly Ghost, Casper. By providing an exact picture of your company’s printing volume and expenses our team helps you better control costs.

Ringdale

This all-in-one solution combines the advantages of many different solutions that all provide roaming and secure printing, as well as copying, emailing, faxing and scanning control, with the added benefit of centralized auditing.

Pharos

Pharos, like the name suggest, oversees your entire operation. Pharos solutions help customers track, monitor, audit, and control their print and copy assets to reduce waste, optimize performance, and securely release documents.

PREO Printelligence MPS

PREO Printelligence MPS is an application that allows you to assess your company’s printing, down to each individual user, monitor it and ultimately, control it.

Better Office Systems is offering Atlanta and Alpharetta businesses the chance to modernize their office without sacrificing security or information. All of our technicians are trained experts in their field. If you have any questions about your print environment, costs, or are simply looking for an easier way to manage your documents, contact us today!

 

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