5 Document Management Benefits to Scanning


January 27, 2016

Blog, Document Management

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“For last year’s words belong to last year’s language
And next year’s words await another voice.”
T.S. Eliot

Happy New Year from all of us at Better Office Systems. We’re excited to be back in the office, refreshed from a holiday. January is a cold but interesting time for all of us. Feel the exciting energy and sense of purpose that the new year holds and push your business in the right direction.

One of the best things you can do for your business in 2016 is to simplify your documents. Document management is an every day strife but thanks to scanning capabilities it doesn’t have to be. Digitize your records and take back your time, increase productivity, and save money.

Simply Manageable

Everything’s easier when you can find it. Digitizing your documents may be a slow process but imagine just being able to search your database with a keyword and finding everything that you’re looking for. Managing your document records digitally is not only smart, but it’s more conducive. Keep your business up-to-date and adapt with the technology, not against it.

Prepare for a disaster

What would happen if your building caught fire, or if a hurricane flooded your storage facility? Are you confident your paper documents would survive? Paper is extremely vulnerable to natural disasters and theft, but digital documents can be backed up and protected with safeguards like passwords and user authentications.

Magnifying Glass Not Required

“Have you seen this file?” Questioning your coworkers is a thing of the past when it comes to efficient document management. Save your time, and your breath, with convenient indexing features when you scan. Not only is your digital copy right at your fingertips, it’s also east to find!

“I can see my desk from here!”

While you shift from physical to digital copies, the surface of your desk will slowly start to reveal itself. Imagine having the space for more; pictures, calendars, mugs–oh my! A digital hub of documents will slowly empty the office in the best of ways. More space means a better mindset for every work day. Show off your desk with a clean, minimalist look that will feel efficient and productive!

Saving Green

Don’t let the daunting task keep your business from going digital. Many companies find themselves hesitant to go completely digital due to the sheer volume of documents. Don’t let yourself be scared into not taking the time. Over the course of the years, scanning your documents not only manages your digital files, but it also saves time and money in the long run. A shift towards a digital record will also help you save paper and push your office towards environmentally friendly practices.

Scanning on my Mind

Better Office Systems is offering Atlanta and Alpharetta businesses the chance to modernize their office without sacrificing security or information. All of our technicians are trained experts in their field. If you have any questions about your print environment, costs, or are simply looking for an easier way to manage your documents, contact us today!


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